You will want to pick an interval of time to regularly check your inventory by visual inspection and a physical count.It is important, however, to have a system of manually monitoring your inventory so you have a way to cross-check the accuracy of the software (or if you opt not to use any type of software). Inventory management software can be a helpful way to keep track of your inventory since it automatically updates your inventory records as new sales and purchases are inputted into the software. Inventory should be counted regularly, but can rely on statistical process or counting those items that move the most or the most valuable.A physical count also protects against unknown shrinkage and obsolescence. Doing physical counts are important to ensure your software is accurate.It will deduct from the inventory when sales are made. This will add the item to the software, and when you purchase inventory from now on, the software will automatically update the inventory. You will need to add the item number, purchase information, as well as vendor. If you are using software, you will want to add your starting inventory to the software.You will then simply count all the available items you have, as well as their quantities.You will want to begin by creating a spreadsheet that has each item number, followed by columns that indicate the quantity. This begins by performing an initial count of your inventory stock. Even if you are using software, it is important to a physical inventory occasionally. Perform an initial count of your inventory stock. POS Maid is a free inventory management software program that can be very helpful for small retail businesses.These are accounting software programs, but they also have inventory management features that can help you keep track of your inventory, and they come with a central database that can make sure all staff have coordinated information. Consider using Quickbooks or Peachtree.This allows you to keep all your financial information in one program, as well as coordinate it. If you are just starting, getting inventory management software that is built into accounting software. There are extensive online reviews and analysis on all the available packages, and these reviews can let you know if the software meets your specific needs. Be sure to spend some time searching the software market.Today, there are plenty of software applications that can assist in this process. The first step to inventory control is being deeply aware of how much inventory you have on hand at any given time, what type of inventory you have available, where the inventory is located, and how it changes over time. This article has been viewed 247,541 times. In this case, 100% of readers who voted found the article helpful, earning it our reader-approved status. WikiHow marks an article as reader-approved once it receives enough positive feedback. Mack Robinson College of Business and an MBA from Mercer University - Stetson School of Business and Economics. She holds a BS in Accounting from Georgia State University - J. Keila spent over a decade in the government and private sector before founding Little Fish Accounting. With over 15 years of experience in accounting, Keila specializes in advising freelancers, solopreneurs, and small businesses in reaching their financial goals through tax preparation, financial accounting, bookkeeping, small business tax, financial advisory, and personal tax planning services. Keila Hill-Trawick is a Certified Public Accountant (CPA) and owner at Little Fish Accounting, a CPA firm for small businesses in Washington, District of Columbia. This article was co-authored by Keila Hill-Trawick, CPA.
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